Running a business or being self-employed in the Philippines also requires you to do this: registering your Books of Accounts online via ORUS
The good news? You no longer need to line up at the BIR just to register them. But the question is how do you do it on ORUS?
But first.. What is Books of Accounts?
Books of Accounts are records of all your business transactions. It includes your income, expenses, and everything in between.
Under Philippine tax rules, all businesses are required to keep these records.
At the minimum, you’ll need:
- General Journal (records daily transactions)
- General Ledger (summarized accounts)
- Cash Receipts Book (money coming in)
- Cash Disbursements Book (money going out)
And there are additional books of accounts when a business is registered as VAT:
- Sales Book / Sales Journal (Records all sales subject to VAT)
- Purchase Book / Purchase Journal (Records all purchases subject to VAT)
Who needs to register Books of Accounts and how?
If you are a:
- A freelancer or self-employed individual
- A sole proprietor
- A partnership or corporation
Then you are required to register your Books of Accounts
What are the steps to register your Books of Accounts?
Step 1: Create an ORUS Account
Go to the ORUS portal and sign up:
👉 https://orus.bir.gov.ph
Step 2: Register Your Books of Accounts
Once logged in:
- Click “Secondary Registration”
- Select “Books of Accounts”
- Choose the type (Manual, Loose-leaf, or Computerized)
Step 3: Enter Book Details
Fill in the required information:
- Type of book (Journal, Ledger, etc.)
- Volume number
- Number of pages
Step 4: Submit Your Application
Review your details, then submit.
Step 5: Generate Your QR Stamp
After successful registration, ORUS will generate a QR Stamp.
👉 Print and paste this on:
- The first page of manual books, or
- Attach it to loose-leaf or computerized reports
Important Things to Remember
No Need to Register Every Year
For manual books, you can keep using them until all pages are filled. No annual renewal needed.
ORUS is the Main Method
Online registration via ORUS is now the standard process.
Is there an easier way to manage your Books of Accounts?
Handling your Books of Accounts manually can get overwhelming, especially when you’re already busy running your business.
With Taxumo, you can:
- Track your income and expenses
- Stay aligned with BIR requirements
- Simplify your tax filing process
So instead of stressing over book formats and which transactions go into which ledgers, you can now focus on your business and how to grow it.